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Privacy Policy

Effective Date: 02 February 2025

At StratMindAI (“we,” “our,” “us”), your privacy and data control are core principles. StratMindAI is a software product that runs entirely within your infrastructure. This Privacy Policy outlines key information about how the system operates and the role of external AI APIs.

1. Local Installation & Data Ownership

StratMindAI is installed in the customer’s private environment—on-premises or on a customer-controlled cloud. We do not host, process, or collect any customer data. All content remains entirely under your control.

2. Your Responsibilities

As the deploying organization, you are fully responsible for:

  • Managing and securing data inputs, access, and outputs
  • Ensuring regulatory compliance (e.g., GDPR, HIPAA, etc.)
  • Implementing user access controls and internal policies

3. Optional AI API Interactions

StratMindAI optionally integrates with language models from external providers (e.g., OpenAI) to deliver intelligent responses. Any data transmitted to these providers is controlled by your system. We recommend:

  • Reviewing and applying OpenAI’s data use policies
  • Ensuring no personally identifiable information (PII) is transmitted
  • Disabling logging and data retention if supported by the provider

4. No Tracking, Cookies, or Central Logs

StratMindAI does not implement web tracking, cookies, or analytics. Any logs or audit trails remain within your infrastructure and are never sent to StratMindAI or third parties.

5. Compliance

All compliance requirements (such as GDPR, CCPA, or ISO/IEC 27001) must be addressed by the deploying organization in accordance with their internal policies and the jurisdictions they operate in.

6. Updates & Connectivity

StratMindAI does not connect to our servers. Any updates or patches are provided manually and installed by your team. There is no background telemetry or external communication unless explicitly configured.

7. Contact

By installing and operating StratMindAI, your organization accepts the responsibility of maintaining secure and compliant data use, and acknowledges this privacy policy as part of the software license terms.